MPSSAA 3A West Region Meet 2018

REGION MEET

1. The Meet Director or Meet Administrator has the right to challenge any entry that is not consistent with a verifiable performance throughout the current Track and Field Season. The Meet Director or Meet Administrator will notify the coach of the concern and may adjust entry to the best verifiable performance for the current season.

2. An entry received after the Region Meet Entry Deadline (7 days prior to the start of the first meet in that classification) must be accompanied by a check, payable to the MPSSAA, in the amount of $100.00, or the entry is invalid. The burden of proof is on the school.

a. The MPSSAA Office will collect fees for anyone whose entry applications are incomplete or were not received by the region meet entry deadline.

b. Entries received after the region meet entry deadline, but by the penalty deadline, will be seeded last with no time, no distance, and no height.

3. The following online method for entry must be used. Meet entry will require teams to register and provide contact information, including an e-mail address. After a team completes the registration process, the region's meet director will receive a copy of the team's registration. Upon receipt, the region meet director can reply, thus immediately notifying the coach that his/her registration has been received.

4. Any team that makes formal application by the established deadline will be entered into the meet. The following online method for entry must be used. Please follow these directions for submitting entries:

a. Go to, the site hosting the online entry process.

b. Log in to your coach account.

c. Click on the Calendar tab and select the your Region Meet from the list of meets.

d. On the Region Meet page, click on "Enter Online Now".

e. Check to make sure you are entering the correct region meet and then click on "Enter School".

f. Enter/confirm your contact info and select the gender(s) in which you wish to complete entries for and then click "Enter Team".

g. You are now able to enter athletes in events for the region meet.

h. After completing entries, print a confirmation copy of your entries by clicking on the print confirmation link at the top of your entry summary. The coach must bring a copy of this entry confirmation to the region meet.

i. If you enter a time other then what is in the MileSplit database, you must provide the name and date of the meet (which must be posted on mpssaa.org) to which the entry can be verified.

5. You may change your entries until the Entry Deadline established for your meet. After the Entry Deadline, no athlete may be added. Only scratches and substitutions are allowed until the Penalty Deadline.

6. The region meet director and the meet administrator are the only other individuals who will have access to team information (in order to seed the meet on basis of entries received).

7. A scratch or substitution in an individual event is due by the penalty deadline.

8. After that deadline, no substitutions can be made. In addition, after that deadline, all entries in individual events count as an event that the athlete has participated in.

9. All regions must use the HyTek software provided by the MPSSAA.

10. The region meet director will be responsible for organizing the meet, securing certified officials, arranging for First Aid services, scoring, and reporting to the executive director those who qualify for state competition. ALL MEETS shall be organized and structured in a uniform way for seeding, placement in lanes, trials on the basis of best performance, etc.

a. Hand timed (HT) races shall be recorded to one-tenth (1/10) of a second, always rounding up to the next 1/10, i.e. 22.61 = 22.7. Fully automatic timed races (FAT) shall be recorded to one-one hundredth (1/100) of a second, i.e. 48.76 = 48.76. For races below 400m, 0.24 seconds needs to be added to the rounded up time. For races 400m and above 0.14 seconds needs to be added to the rounded up time.

b. No athlete will advance in an uncontested event.

c. In the event that the pole vault facility is unsafe, theevent will be moved to a site which is safe.

11. Order of track events:

Two-day Region Meet

a. Breaks will be at the discretion of the Meet Director and Games Committee and can last anywhere from 15 to 25 minutes in length.

b. If there are more than 18 competitors on a six-lane track or more than 32 competitors on an eight-lane track in the 100 m, 200 m, or high hurdles, at least two contestants must advance from each trial heat to the semifinals. For meets using FAT, only two rounds of 100 m, 200m, or high hurdles will be run. Heat winners plus next fastest times will advance to finals.

c. In races with preliminaries, twelve runners will qualify for the finals. A two heat final will be run with four runners in the slow section and eight runners in the fast section. If a track has less than eight lanes, there will be six runners in the slow section and six runners in the fast section.

d. The order of field events shall follow the State meet schedule according to classification.

12. A coaches' meeting will begin one hour before the start of the meet, unless otherwise noted.

a. A printed meet time schedule shall be handed out at the coaches' meeting and followed as closely as possible. Any necessary schedule adjustments will be made at this time. Whether present or not, each coach is responsible for all changes made at the meeting.

b. Each coach will verify his school's entries for all events to the region meet director.

c. Scratches in the opening round of the 100, 200, and high hurdles on the day of the meet will result in reseeding only if it affects a seeded runner equal to the number of qualifiers or higher seed. Example: If there are races to qualify four, and one of the top four scratch, the race will be reseeded. Otherwise, the race will run as seeded.

d. Entry in a relay becomes official when the team declares its four runners on the relay card turned into the bullpen. A team will not be permitted to run without a completed relay card.